BILL NO. 14

1st Session, 58th General Assembly
Nova Scotia
48 Elizabeth II, 1999



Government Bill



Freedom of Information and Protection of Privacy Act
(amended)



The Honourable Michael G. Baker
Minister of Justice



First Reading: November 3, 1999

(Explanatory Notes)

Second Reading: November 8, 1999

Third Reading: November 19, 1999 (WITH COMMITTEE AMENDMENTS)

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Explanatory Notes

Clause 1

(a) defines who is the head of a local public body for the purpose of the Freedom of Information and Protection of Privacy Act;

(b) makes hospitals and community colleges public bodies within the meaning of the Act;

(c) makes universities that receive grants from the Province and school boards public bodies within the meaning of the Act, beginning one year after the amendments made by this Act come into force; and

(d) provides that those agencies, boards and commissions named in the Schedule which is added by Clause 22 are, for greater certainty, public bodies within the meaning of the Act.

Clause 2 permits the Governor in Council to amend the Schedule added to the Act by Clause 22.

Clause 3 removes from the application of the Act a record of representations made on behalf of a public body to the Review Officer.

Clause 4 adds to the Act provisions respecting conflicts with other Acts.

Clause 5 requires the disclosure of all the contents of a private-public partnership contract, including any provisions that would otherwise be exempt from disclosure by the Act, with limited exceptions.

Clause 6 makes it clear that the thirty-day period during which the head of a public body must respond to a request for access to a record does not begin to run until the application is received and the applicant has, as required by the Act, specified the subject-matter of the record requested with sufficient particulars to enable an individual familiar with the subject-matter to identify the record and has paid the required fees.

Clause 7 enables the Review Officer to extend the ten-day time limit during which a request for access to a record may be transferred by the public body that received the request to another public body.

Clause 8 makes it clear that the list of bodies contained in the provision of the Act that prohibits the disclosure of information that may be harmful to relations between the Government and those bodies must be read disjunctively.

Clause 9 exempts certain classes of records from disclosure.

Clause 10 replaces the heading before the privacy Sections with a new heading.

Subclause 11(1) describes the circumstances under which the head of a public body who receives a request for access to a record is not required to give notice of the application to a third party.

Subclause 11(2) repeals an apparently inconsistent provision. Clarification is added by subclause 11(3).

Subclause 11(3)

(a) clarifies that the giving of notice to an applicant that a third party, who may be affected by disclosure of information, has been notified of the application does not automatically extend the time during which a decision on a request for access to information must be given; and

(b) provides that where a request for access to a record has been made and the Act requires notice of the request to be given to a third party, the name of the applicant must not be given to the third party and the name of the third party must not be given to the applicant.

Clause 12 provides that where a notice of a request for access to a record is given to a third party who may be affected by disclosure of the record, the head of the public body to whom the request is given may give access to the record before the expiration of the time limited for the third party's response if the third party consents to the head doing so.

Clause 13 replaces the heading before those Sections of the Act dealing with personal information with a new heading.

Clause 14

(a) creates the office of Review Officer as a permanent office;

(b) provides for the laying before the Legislature of a separate estimate, prepared by the Review Officer, of the costs of carrying out the Act; and

(c) requires the Review Officer to publish an annual report.

Clause 15

(a) empowers the Review Officer to enable any person, in addition to the applicant, the head of the public body and a third party who is entitled to notice of the request for information, to make representations to the Review Officer in the course of a review;

(b) entitles that person to a copy of the report of the Review Officer and to take an appeal from the decision under review; and

(c) makes that person a party to any appeal.

Clause 16

(a) provides that where the Review Officer requires a public body to produce a record for examination by the Review Officer, the public body shall respond to the request within such time as is prescribed by regulation; and

(b) enables the Supreme Court to order a public body to comply with the requirement.

Subclause 17(1) provides that a notice of every appeal from a decision of the head of a public body to the Supreme Court shall be given to the Minister of Justice and that the Minister has the option of becoming a party to the appeal.

Subclause 17(2) prohibits the disclosure of a record until the time for taking an appeal from the decision to disclose the record expires or the decision is upheld by the highest court to which an appeal from the decision is taken.

Clause 18 adds a further offence provision to the Act.

Clause 19

(a) removes the power of the Governor in Council to designate a university, college, school board or municipal unit as a public body since the amendments made by Clause 1 make universities and school boards public bodies; and

(b) adds to the regulation-making powers the power to

Clause 20 requires a local public body to designate the head of the body for the purpose of this Act.

Clause 21 removes a provision that requires the appointment, within one year after Section 5 of the Act came into force, of an advisory committee to review the Act and replaces it with a new provision that requires the appointment, within three years after the new provision comes into force, of an advisory committee to review the Act and make recommendations to the Governor in Council within one year after its appointment.

Clause 22 adds a Schedule to the Act.

Clause 23 makes amendments that are necessary as a result of the amendment made by Clause 14.

Clause 24 reiterates that the amendments made by this Bill apply mutatis mutandis to Part XX of the Municipal Government Act and to a municipality as defined by that Part.

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An Act to Amend Chapter 5
of the Acts of 1993,
the Freedom of Information and
Protection of Privacy Act

Be it enacted by the Governor and Assembly as follows:

1 (1) Section 3 of Chapter 5 of the Acts of 1993, the Freedom of Information and Protection of Privacy Act, is amended by

(a) adding "(1)" immediately after the Section number;

(b) striking out "or" at the end of subclause (c)(iii);

(c) adding immediately after subclause (c)(iii) the following subclause:

(d) adding immediately after clause (c) the following clause:

(e) adding immediately after clause (e) the following clause:

(f) adding "and includes, for greater certainty, each body referred to in the Schedule to this Act" immediately before "but" in the second last line of subclause (j)(i);

(g) striking out "or" at the end of subclause (j)(ii);

(h) striking out the semicolon at the end of subclause (j)(iii) and substituting ", or";

(i) adding immediately after subclause (j)(iii) the following subclause:

(j) repealing clause (l) and substituting the following clause:

(k) striking out the period at the end of clause (n) and substituting a semicolon; and

(l) adding immediately after clause (n) the following clause:

(2) Subclauses 3(ea)(ii) and (iii) of Chapter 5, as enacted by subsection (1), come into force one year after this Act receives Royal Assent.

2 Chapter 5 is further amended by adding immediately after Section 3 the following Section:

3 Subsection 4(2) of Chapter 5 is amended by

(a) striking out "or" at the end of clause (h);

(b) striking out the period at the end of clause (i) and substituting "; or"; and

(c) adding immediately after clause (i) the following clause:

4 Chapter 5 is further amended by adding immediately after Section 4 the following Section:

5 Section 5 of Chapter 5 is amended by adding immediately after subsection (2) the following subsections:

6 Subsection 7(2) of Chapter 5 is amended by adding "and the applicant has met the requirements of clauses (b) and (c) of subsection (1) of Section 6" immediately after "received" in the third line.

7 Subsection 10(1) of Chapter 5 is amended by adding ", or such longer period as the Review Officer may determine" immediately after "body" in the second line.

8 Clause 12(1)(a) of Chapter 5 is amended by adding "or" at the end of subclause (iv).

9 Chapter 5 is further amended by adding immediately after Section 19 the following Sections:

10 Chapter 5 is further amended by striking out the heading "PROTECTION OF PRIVACY" immediately before Section 20 and substituting the heading "DISCLOSURE HARMFUL TO PERSONAL PRIVACY".

11 (1) Section 22 of Chapter 5 is amended by adding immediately after subsection (1) the following subsection:

(2) Subsection 22(2) of Chapter 5 is amended by

(a) adding "and" at the end of clause (a);

(b) striking out "; and" at the end of clause (b) and substituting a period; and

(c) striking out clause (c).

(3) Section 22 of Chapter 5 is further amended by adding immediately after subsection (2) the following subsections:

12 Section 23 of Chapter 5 is amended by adding immediately after subsection (3) the following subsection:

13 Chapter 5 is further amended by striking out the heading "COLLECTION, PROTECTION AND RETENTION OF PERSONAL INFORMATION" immediately before Section 24 and substituting the heading "PROTECTION OF PERSONAL PRIVACY: COLLECTION, PROTECTION, RETENTION, USE AND DISCLOSURE OF PERSONAL INFORMATION".

14 Section 33 of Chapter 5 is repealed and the following Section substituted:

15 (1) Subsection 37(2) of Chapter 5 is amended by

(a) striking out "and" at the end of clause (b);

(b) striking out the period at the end of clause (c) and substituting "; and"; and

(c) adding immediately after clause (c) the following clause:

(d) any other person the Review Officer considers appropriate.

(2) Section 37 of Chapter 5 is further amended by adding immediately after subsection (2) the following subsection:

16 Section 38 of Chapter 5 is amended by adding "(1)" immediately after the Section number and by adding the following subsections:

17 (1) Section 41 of Chapter 5 is amended by adding immediately after subsection (1) the following subsections:

(2) Section 41 is further amended by adding immediately after subsection (5) the following subsection:

18 Section 47 of Chapter 5 is amended by adding immediately after subsection (1) the following subsection:

19 Subsection 49(1) of Chapter 5 is amended by

(a) repealing subclauses (f)(ii), (iii) and (iv); and

(b) adding immediately after clause (k) the following clauses:

20 Chapter 5 is further amended by adding immediately after Section 49 the following Section:

21 Section 50 of Chapter 5 is repealed and the following Section substituted:

22 Chapter 5 is further amended by adding immediately after Section 52 the following Schedule:

SCHEDULE

Agriculture and Marketing

Apple Maggot Control Board

Artificial Insemination Advisory Board

Crop and Livestock Arbitration Board

Crop Development Institute

Dairy Industry Advisory Committee

Deer Farming Advisory Committee

Farm Machinery Advisory Committee

Farm Management Institute

Farm Registration Advisory Committee

Farm Registration Appeal Committee

Farm Skills Advisory Committee

Fur Institute

a livestock health services board established pursuant to the Livestock Health

Services Act

Marshland Reclamation Commission

Meat Inspection Board

Natural Products Marketing Council

Nova Scotia Beef Commission

Nova Scotia Crop and Livestock Insurance Commission

Nova Scotia Dairy Commission

Nova Scotia Farm Loan Board

Nova Scotia Grain and Forage Commission

Soil Institute

Weed Control Advisory Committee

Wild Blueberry Institute

Business and Consumer Services

Board of Embalmers and Funeral Directors

Medical Advisory Committee on Driver Licensing

Nova Scotia Credit Union Deposit Insurance Corporation

Public Accountants Board of the Province of Nova Scotia

Community Services

an agency within the meaning of the Children and Family Services Act

Economic Development

Bedford Waterfront Development Corporation

InNOVACorp.

Nova Scotia Film Development Corporation

Nova Scotia Voluntary Planning Board

Trade Centre Limited

Trade Council of Nova Scotia

Education

Johnstone (Dr. P. Anthony) Memorial Fund Entrance Scholarship

a university foundation established by the University Foundations Act

Youth Advisory Council

Environment

Nova Scotia Youth Secretariat

On-site Services Advisory Board

Radiation Health Advisory Board

Finance

Halifax-Dartmouth Bridge Commission

Nova Scotia Gaming Corporation

Nova Scotia Power Finance Corporation

Teachers Pension Board

Fisheries and Aquaculture

Nova Scotia Fisheries and Aquaculture Loan Board

Health

Advisory Commission on AIDS

Board of Dispensing Opticians

Board of Examiners in Psychology

Cape Breton Health Care Complex

Denturist Licensing Board

Facilities Review Board under the Hospitals Act

Health Services and Insurance Commission

Ministers Substance Abuse Advisory Board

Nova Scotia Health Council

Seniors' Pharmacare Program Board of Directors

Housing and Municipal Affairs

a housing authority created under the Housing Act

Housing Development Corporation

Municipal Finance Corporation

Human Resources

Civil Service Employee Relations Board

Long-Term Disability Trust Fund Board

Public Sector Compensation Restraint Board

Justice

Nova Scotia Legal Aid Commission

Labour

Board of Examiners appointed pursuant to the Stationary Engineers Act

Board of Examiners for the Certification of Blasters

Board of Examiners of Mining Examinations

Construction Industry Panel of the Labour Relations Board (Nova Scotia)

Fire Prevention Advisory Council

LP Gas Board of Examiners

Labour Relations Board

Labour Standards Tribunal (Nova Scotia)

an appeal panel designated pursuant to the Occupational Health and Safety Act

Occupational Health and Safety Advisory Council

Pay Equity Commission

Natural Resources

Board of Examiners appointed pursuant to the Scalers Act

Natural Resources Advisory Council

Primary Forest Products Marketing Board

Species-at-Risk Working Group

Premiers Office

Election Commission

Tourism and Culture

Gaelic College Foundation

N.S. International Tattoo Society

Nova Scotia Arts Council

Peggys Cove Commission

Schooner Bluenose Corporation

Shubenacadie Canal Commission

Upper Clements Theme Park Board

Transportation and Public Works

Halifax-Dartmouth Port Development Commission

Sydney Environmental Resources Limited

Sydney Harbour Port Regional Development Commission

23 Chapter 5 is further amended by

(a) striking out "a review officer" wherever it appears in Chapter 5 and substituting in each case "the Review Officer";

(b) striking out "the review officer" wherever it appears in Chapter 5 and substituting in each case "the Review Officer";

(c) striking out "A review officer" wherever it appears in Chapter 5 and substituting in each case "The Review Officer";

(d) striking out "The review officer" wherever it appears in Chapter 5 and substituting in each case "The Review Officer";

(e) striking out "a review officer's" wherever it appears in Chapter 5 and substituting in each case "the Review Officer's"; and

(f) striking out "the review officer's" wherever it appears in Chapter 5 and substituting in each case "the Review Officer's".

24 For greater certainty,

(a) the amendments to Chapter 5 made by this Act apply mutatis mutandis to Part XX of the Municipal Government Act to the extent that they may be made to apply to Part XX;

(b) subsections 41(1A) and (1B), as enacted by subsection 17(1), apply to Part XX of the Municipal Government Act; and

(c) subsection 5(2A), as enacted by Section 5, applies to a municipality as defined by Part XX of the Municipal Government Act as if the municipality were a local public body.

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This page and its contents published by the Office of the Legislative Counsel, Nova Scotia House of Assembly, and © 1999 Crown in right of Nova Scotia. Created November 25, 1999. Send comments to legc.office@gov.ns.ca.